Vendor Terms & Conditions

By participating in our Event, Vendors agree to be bound by the following Terms & Conditions

Booth Space and Fees

  • Vendor will be provided with either a 10X10 space or a 10X20 space for a food truck (or other size by arrangement.)
  • Vendor must provide own tent.
  • All payments are non-refundable except in case of Organizer cancellation of Event.
  • 50% Deposit is due with confirmation or booth.
  • Balance is due June 30
  • FULL PAYMENT MUST BE RECEIVED TO PARTICIPATE. LATE PAYMENT WILL RESULT IN FORFEITURE OF SPOT AND DEPOSIT. NO EXCEPTIONS.

Setup and Breakdown

  • Setup: Starting 7AM day of event. Must be complete by 9AM.
  • Breakdown: 6PM day of event.
  • Vendor must maintain booth during all festival operating hours: 9AM-6PM
  • Early breakdown is not permitted.

Permits and Compliance

  • Vendor is responsible for securing all necessary permits and licenses.
  • Alcohol Vendors: must provide:
    • NJ liquor license or temporary permit
    • Insurance (see below)
    • Compliance with all local laws on sales and age verification
  • Vendor must comply with all local health, fire, and safety regulations
  • Permits are required from Hopewell Township for all food trucks.
  • The following permits apply:
    1.  Health Department. Any food vendor must have a health department license.
    2.  Municipal.  Anything with WHEELS needs a municipal license
    3.  Fire Safety.  If you are using fuel fired appliances or a free-standing generator you need a fire safety license.

Sales and Taxes

  • Vendor retains all proceeds from sales unless a percentage-of-sales agreement is specified.
  • Vendor is responsible for collecting and reporting applicable state/local sales tax.

Equipment & Services

  • Vendor must supply tables, chairs, tents, extension cords, and other equipment unless otherwise arranged.
  • Water: Potable water is not available
  • Electric: Electric is not available. Vendor must supply generator if needed.

Liability and Insurance

  • Standard Vendors: participate at their own risk and agree to indemnify and hold harmless Organizer, property owners, and staff from any claims arising from participation.
  • Food Vendors: must provide COI with minimum $1M general liability insurance and all applicable health permits, naming the Festival Organizer as additional insured.
  • Alcohol Vendors: must provide COI and carry appropriate liability insurance.
    • Liquor liability insurance ($1M minimum)
    • COI naming the Festival Organizer as additional insured

Conduct

  • Vendor must maintain a clean and safe booth area.
  • Vendors may not display offensive or illegal materials.
  • Alcohol Vendors must ensure responsible service and check IDs.

Termination

  • Organizer reserves the right to terminate this Agreement if Vendor violates any terms.
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